Currently in TiM, pending Startwork can only be connected to one set of Employment Details at a time. If you know an employee is working multiple rates, send them an initial Invite with the first set of Employment Details, Fully Approve that Primary Packet, then initiate a Job Change from Crew Management to send them Startwork for the additional set of Employment Details (see steps below).
What is a Job Change?
A Job Change is the process of changing an employee's rate or position in TiM after their Primary Startwork Packet has been Fully Approved. The end result of a Job Change is a set of Startwork, signed and submitted by the employee, which reflects these updated Employment Details.
This process is not only important for WTPA compliance, but also for you to properly update the payroll company with this new information.
It's up to you to send a Job Change Packet to this employee, and, when ready, send the Job Change Packet to the Payroll Company.
NOTE: If an employee is working in multiple roles (for example, they are a Boom Op most of the time but work some days as a Sound Mixer), once they complete a Job Change, the employee can bounce back and forth between their original and new roles. You only need one Startwork Packet per role.
How to initiate a Job Change:
Only users with Invite/Manage (Whole Crew or Department Only) Permissions can initiate Job Changes.
- From Crew Management, select "Initiate Job Change" next to an employee's name. This will open their Employment Details.
- Edit the employee's Employment Details.
- At the bottom of the screen, select "Initiate Job Change."
- For instructions, see: How to initiate a Job Change for Projects created before 11/13/18