How to require Loan-Out hires to submit I-9s in TiM

You may have noticed that when completing an Invite in TiM, if you select the checkbox next to "Will be paid as Loan-out for this production," the checkbox next to "Do not include a Form I-9 in this employee's Startwork packet" is also selected automatically (see image below). 

This is the default setting because typically, employees who are hired as Loan-Outs are not required to submit an I-9. 

However, some productions want to collect an I-9 from all employees, regardless if they are being onboarded as a Loan-Out or an individual.

Therefore, you can change the default setting so Loan-Out hires are required to submit an I-9. This selection can be set at the Company level, so all Projects housed within a Company Account will require I-9s from Loan-Outs by default, or on a per-Project basis.

NOTE: An Inviter can override this Form I-9 default at the time of Invite if necessary.

How to update Company-level Form I-9 Settings:

Updating your Company's Form I-9 settings will automatically update each Project's default Form I-9 settings in real time. Form I-9 settings can be modified on a per Project basis if necessary (see "How to update Project-level Form I-9 Settings" below). 

 NOTE: An Inviter can override the Project-level default at the time of Invite if necessary.

1. From your Company dashboard, select "Company Settings."
2. Select "Form I-9 Settings." 
3. Select the "Yes" radio button.
4. Select "Save Changes."

How to update Project-level Form I-9 Settings:

Updating a Project's Form I-9 settings will set the default for Invites created going forward.

NOTE: An Inviter can override this default at the time of Invite if necessary.

1. Enter the Project from "My Productions" or your Company dashboard. 
2. Click the gear icon next to "Production Info." This will take you to Production Settings.
3. Select "Form I-9 Settings."
4. Under "Default Form I-9 Sharing Settings," select the "Yes" radio button.
5. Select "Save Changes."

Questions about which of your hires should receive a Form I-9? Consult your payroll company and/or visit the USCIS website for more information.

Related article: An employee already submitted their I-9, and now I don't need it. How do I delete it?