Per the U.S. Citizenship and Immigration Services Department (USCIS), only an employer or an employer authorized representative can verify a Form I-9. In TiM, an 'employer authorized representative' is any production employee granted Verify I-9 Permissions which can be assigned at the production's discretion.
Employees may be granted Permission to verify I-9s within their own department, or for the whole crew.
Related article: Understanding Permissions in TiM
We suggest that you grant Verify I-9 Permissions to as many people on the crew as possible, so one person isn't burdened with the responsibility.
Think: If there are 800 employees on your production, 800 I-9s will need to be verified.
How to grant Verify I-9 Permission to an employee:
NOTE: Permissions can be set initially on an Employee Invite and can be adjusted at any time.
- Go to Crew Management.
- Click the orange "permissions" button next to the name of the employee. This will take you to the employee's Permissions.
- In the left column, under "Verify I-9", select:
- "Whole Crew" if you'd like the employee to be able to verify I-9s for any employee on the Project.
- "Department Only" if you'd like the employee to only be able to verify I-9s within their own department for this Project.
- "None" if you do not want to allow this employee to verify I-9s for anyone.
NOTE: A person may not verify their own I-9, even if that person has been granted Verify I-9 permissions.
- At the bottom of the screen, click "Save".
To learn how to properly verify an I-9, TiM encourages you to visit the USCIS website. The USCIS holds Form I-9 verification info & training sessions regularly. Click here for more info.
Read next: How to verify an I-9 in TiM