It's common for production to realize that an employee's Employment Details need to be revised after their Startwork is submitted. Some example of this type of situation include:
- An Invite was sent with incorrect terms (we're all human!).
- An employee submitted Startwork, and then negotiated for an additional box kit or allowance.
- An employee was originally onboarded as an individual, and negotiated to be hired as a Loan-Out.
- An employee was onboarded as a Loan-Out, but should have been hired as an individual.
With TiM, all you'll need to do is edit the existing record (no "starting from scratch")!
See instructions below on how to handle editing Employment Details after the Startwork is submitted.
Please note:
- A person with Approve Startwork as: Startwork Gatekeeper Permissions can correct submitted Startwork from the Approval Pipeline, as long as the packet has not yet been Fully Approved (ie: received all necessary approvals in your workflow).
- If the packet has been Fully Approved, you can initiate a Job Change for the employee so the correct information can be recorded.
- If Startwork is past Gatekeeper review, an Upstream Approver needs to bounce the Startwork back to Gatekeeper first.
- If Startwork is pending I-9 verification, the I-9 needs to be handled first.
How to handle if an employee has already submitted Startwork, and you realize that their Employment Details need to be edited:
- From the Approval Pipeline, select the yellow "Review" button. This will take you to Employment Details.
- At the top of the screen, select "Click here to edit employment details or send back a different packet." This will activate the screen and allow you to make changes.
- Make the necessary changes.
- Scroll down, select "Send Back to Crewmember."
- A pop up window will appear, to provide context as to why the Startwork is being bounced back.
This text will appear in the email notification the employee receives alerting them that Startwork is pending their submission. - Click "Continue."
What happens next?
- TiM will automatically notify the employee via email that revised Startwork is pending their submission, and will just need to login and re-sign & submit their Startwork.
- The employee will not need to "start from scratch."
- TiM will retain as much of the information previously submitted as possible (and remain compliant with WTPA regulations), to allow the employee to proceed swiftly to submit the revised Startwork.
- The employee will not be prompted to re-submit their I-9.
- For instructions on how to resend or correct an I-9 in TiM, see: Correcting Form I-9
- For instructions on how to resend or correct an I-9 in TiM, see: Correcting Form I-9
- When Startwork is sent back an the employee, the employee's status in the Approval Pipeline changes to "Startwork not yet submitted."
- When Startwork is sent back to an employee, the employee's status in Crew Management changes to "Packet sent back [date], waiting for employee."
- Once the employee re-submits, the Startwork will be available to be reviewed and approved as usual, and the yellow "Review" button will re-appear in the Approval Pipeline.
- Whenever actions are taken on an employee's record, those actions are recorded in the History section of Employment Details.
Comments
0 comments
Please sign in to leave a comment.